Procedure 1.09.01 - Substantive Change Procedures


To ensure institutional compliance with Policy 1.9 Substantive Change in the areas identified as substantive change by federal regulations, the steps indicated below must be completed for each indicated change.

  1. Any change in the established mission or objectives of the institution.

Any proposed change in the institution’s mission and objectives must be tentatively approved by the board of trustees and submitted to SACSCOC by the college president and college SACSCOC liaison to determine if the change is substantive. If the change is not considered substantive, as confirmed by the written response of SACSCOC, then the changes will stand as approved. If the change is considered substantive, the institution will prepare a prospectus to submit to SACSCOC justifying the change and will complete the steps required by SACSCOC to obtain the appropriate approval. If approval is not forthcoming then the proposed change may require adjustment and re-approval by the board of trustees.

  1. Any change in legal status, form of control, or ownership of the institution (including merging with another institution or closing the institution)

Southeastern Community College was established by the North Carolina General Assembly (NCGA) and is part of the North Carolina Community College System. Any changes in legal status, form of control, or ownership of the institution would require action of the NCGA. If such action were to take place SACSCOC should be provided with a prospectus justifying the change at least six months prior to the implementation.

  1. The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated by SACSCOC (includes initiating degree completion programs)

The addition of any curriculum courses or programs must be approved through the institutional processes outlined in the Curriculum Procedures Manual, which includes steps resulting in the notification of SACSCOC of any changes that could potentially be considered substantive in nature. Each meeting of the Curriculum Committee includes a report concerning programs/courses and any approvals being sought through the NCCCS or SACSCOC.

The addition of any alternative methods of delivery for courses must be approved through the Chief Academic Officer, which includes a review of the proportion of programs delivered in this manner. The college president and SACSCOC liaison provide notification to SACSCOC of any changes that could potentially be considered substantive in nature. Each meeting of the Curriculum Committee includes a report concerning which programs/courses are approved for delivery by an alternative method and any approvals being sought through the NCCCS or SACSCOC.

If any change is considered substantive, the institution will prepare a prospectus to submit to SACSCOC justifying the change and will complete the steps required by SACSCOC to obtain the appropriate approval. If approval is not forthcoming then the proposed change may require adjustment and re-approval.

  1. The addition of courses or programs at a degree or credential level above that which is included in the institution’s current accreditation or reaffirmation.

Southeastern Community College was established by the North Carolina General Assembly (NCGA) and is part of the North Carolina Community College System. Any addition of courses or programs above the associate level would require action of the NCGA. If such action were to take place SACSCOC should be provided with a prospectus justifying the change at least twelve months prior to the implementation.

  1. A change from clock hours to credit hours

Under state rule Southeastern Community College already provides coursework using credit hours.

  1. A substantial increase in the number of clock or credit hours awarded for successful completion of a program

Southeastern Community College is limited in the number of credit hours that may be included in any program by state rule which generally keeps a significant increase from occurring. The application for any change in program length through the college processes outlined in the Curriculum Procedures Manual requires specifying the percentage increase in credit hours. If a particular program were changed by state rule or through moving from the minimum number of allowed credit hours to the maximum amount, this increase would be evident. With any change that could potentially be considered substantial, the college president and SACSCOC liaison must provide notification to determine if the change is substantive. If the change is not considered substantive, as confirmed by the written response of SACSCOC, then the changes will stand as approved. If the change is considered substantive, the institution will prepare a prospectus to submit to SACSCOC justifying the change and will complete the steps required by SACSCOC to obtain the appropriate approval. If approval is not forthcoming then the proposed change may require adjustment and re-approval.

  1. The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50 percent of an educational program. (includes relocation of off campus locations)

The addition of any additional location geographically apart from the main campus for courses must be approved through the President, which includes review of the proportion of programs delivered in this manner. The college president and SACSCOC liaison provide notification to SACSCOC of any changes that could potentially be considered substantive in nature. Each meeting of the Curriculum Committee includes a report concerning which programs/courses are approved for delivery at an additional location geographically apart from the main campus and any approvals being sought through the NCCCS or SACSCOC. If the change is considered substantive, the institution will prepare a prospectus to submit to SACSCOC justifying the change and will complete the steps required by SACSCOC to obtain the appropriate approval. If approval is not forthcoming then the proposed change may require adjustment and re- approval.

  1. The establishment of a branch campus

Southeastern Community College was established by the North Carolina General Assembly (NCGA) and is part of the North Carolina Community College System. Any establishment of a branch campus would require action of the NCGA. If such action were to take place SACSCOC should be provided with a prospectus justifying the change at least six months prior to the implementation.

In addition to the eight areas above, SACSCOC indicates that the following changes could be considered substantive. Southeastern Community College will complete the steps below to align with SACSCOC requirements in these areas.

  1. Initiating joint degrees, programs or courses offered through consortium or contractual agreements with other institutions.

Offering any joint degrees, programs or courses offered through a consortium or contractual agreements with other institutions must be approved through the Vice President of Academic and Student Affairs, the college president, board of trustees, and NCCCS office. As part of this approval, the notification must be provided to SACSCOC as to the nature of the program and how the college ensures that appropriate academic standards are upheld. Initiating a joint degree requires at least six months’ notice prior to the implementation and completion of a program prospectus. Initiating other collaborative arrangements requires notification before implementation.

  1. Closing a program.

The deletion of any curriculum courses or programs must be approved through the institutional processes outlined in the Curriculum Procedures Manual, which includes steps resulting in the notification of SACSCOC of any changes that could potentially be considered substantive in nature. Each meeting of the Curriculum Committee includes a report concerning programs/courses and any approvals being sought through the NCCCS or SACSCOC.

Adopted: June 29, 2020

Revised:

Reviewed: