Procedure 6.09.01 - Refunds


Continuing Education Classes

  1. A full refund will be made if the college cancels a class.
  2. A student who officially withdraws from an extension class(es) prior to the first class meeting shall be eligible for a 100 percent refund.
  3. After the respective class begins, a 75 percent refund shall be made upon the request of the student if the student officially withdraws from the class prior to or on the 10 percent point of the scheduled hours of the class. Note: This rule is applicable regardless of the number of times the class meets or the number of hours the class is scheduled to meet.
  4. A 100 percent refund shall be made if the student officially withdraws from a contact hour class prior to the first day of class of the academic semester or term or if the college cancels the class. A 75 percent refund shall be made if the student officially withdraws from a contact hour class on or before the tenth calendar day of the class.
  5. Refunds of registration fees for community services and self-supporting classes and activities will be granted only in the case of paid pre-registration, if requested in writing to the vice president of continuing education prior to the first session of the class or activity.
  6. If a student, having paid the required registration fee for a semester or term, dies during that semester (prior to the last day of examinations of the college the student is attending), all registration fees for that semester or term may be refunded to the estate of the deceased.
  7. Military Registration Fee Refund – Upon request of the student, each college shall
    1. Grant a full refund of registration fees to military reserve and national guard personnel called to active duty or active duty personnel who have received temporary or permanent reassignments as a result of military operations taking place outside the state of North Carolina, thus making it impossible for them to complete their course requirements.
    2. Buy back textbooks through the college’s bookstore operations to the extent possible. Colleges shall use distance learning technologies and other educational methodologies to help these students, under the guidance of faculty and administrative staff, complete their course requirements.

Request for refunds must be made in writing to the vice president of continuing education.

Curriculum Classes

  1. A 100 percent refund will be made if the college cancels a class.
  2. A 100 percent refund will be made if the student officially withdraws prior to the first day of class(es) of the academic semester or term as noted in the college calendar.
  3. A 75 percent refund will be made if the student officially withdraws from the class(es) prior to or on the official 10 percent point of the class.
  4. For classes beginning at times other than the first week (seven calendar days) of the semester, a 100 percent refund will be made if the student officially withdraws from the class prior to the first class meeting. A 75 percent refund will be made if the student officially withdraws from the class prior to or on the 10 percent point of the class.
  5. A 100 percent refund will be made if the student officially withdraws from a contact hour class prior to the first day of class of the academic semester or term or if the college cancels the class. A 75 percent refund will be made if the student officially withdraws from a contact hour class on or before the tenth calendar day of the class.
  6. When a student, having paid the required tuition for a semester, dies during that semester (prior to or on the last day of examinations of the college the student was attending), all tuition and fees for that semester may be refunded to the estate of the deceased.
  7. Military Tuition Refund – Upon request of the student, each college shall
    1. Grant a full refund or tuition and fees to military reserve and national guard personnel called to active duty or active-duty personnel who have received temporary or permanent reassignments as a result of military operations taking place outside the state of North Carolina, thus making it impossible for them to complete their course work.
    2. Buy back textbooks through the college’s bookstore operations to the extent possible. Colleges will use distance learning technologies and other methodologies to help these students, under the guidance of faculty and administrative staff, complete their course requirements.

Applicable federal regulations regarding refunds will supersede state refund regulations stated in this rule.

Policy 6.10: Use of Profits from Vending Machines and Other Convenience Concessions

In accordance with NCGS 115D-58.13, the Board of Trustees adopts the following policies for the budgeting, accounting and expenditure of funds generated through vending machines and other convenience concession activities: Profits may be used for the following purposes listed herewith and for no other purposes:

  1. Support of these operations.
  2. Matching student aid funds and for other forms of student financial aid.
  3. Expenditures of direct benefit to students.
  4. Institutional-related expenditures authorized by the Board.
  5. Food and other related entertainment expenses.

In accordance with 23 NCAC 2D.0312, funds generated through vending facilities, vending machines, and other convenience concession activities shall not be used to supplement the salary of the college president. (Note: reworded to matched current rules as established by State Board and listed in Section 4 of the NCCCS Accounting Procedures Manual as revised March 17, 2006.)

Adopted: October 19, 1972

Revised: July 20, 2002

Reviewed: