Procedure 5.38.01 - Longevity Pay

An employee assigned to a full-time or regular part-time position is eligible for longevity pay only after the date the employee has completed ten years of total service with a community college, a school administrative unit, or an agency.

Annual longevity pay amounts are based on the length of total service to agencies, community colleges, and school administrative units as designed in 1C SBCCC 400.98(e). and a percentage of the employee’s annual rate of pay on the date of eligibility.

An employee is responsible for advising the college in writing of all creditable state service at the time of hire.

1. Longevity pay amounts are computed by multiplying the employee’s annual base or contract salary rate as of the eligibility date by the appropriate percentage, rounded to the nearest dollar, in accordance with the following table:

Years of Total State Service Longevity Pay Rate

10 but less than 15 years 1.50percent
15 but less than 20 years 2.25 percent
20 but less than 25 years 3.25 percent
25 or more years 4.50 percent

2. Longevity pay is not considered a part of the annual base or contract pay nor is it to be represented in personnel and payroll records as a part of the annual base or contract salary. (A salary increase effective on the same date as the longevity eligible date is incorporated in the base pay before computing longevity.)

The payment of longevity pay to eligible employees is automatic. Payment is made in a lump sum, subject to all statutory deductions, during the monthly pay period in which the employee has satisfied all eligibility requirements. Such payments also are subject to conditions specified in 1C SBCCC 400.98(f).

1. Eligible employees on worker’s compensation leave shall receive longevity payment in the same manner as if they were working.

2. If an employee retires, resigns, dies, or is otherwise separated on or after the date of becoming eligible for a longevity payment, the full payment shall be made to the employee or the estate of the employee in the case of death.

3. If an employee has completed the qualifying length of service but is between eligibility dates, longevity payment will be made on the next longevity anniversary date.

4. If an employee has worked part but not all of one year since qualifying for longevity payment, the employee shall receive a pro-rata payment in the event of:

a. separation from the institution;

b. change in employment status to temporary part-time, or to a position not covered by the policy.

5. If an employee separates from a community college and receives a partial longevity payment and is employed by another community college, school administrative unit, or state agency, the balance of the longevity payment shall be made by the new employer upon completion of additional service totaling 12 months for an employee having a 12-month period of employment. The balance due is computed on the annual or contract salary being paid at the completion of the requirement.

6. If an eligible employee at the time of separation has a fraction of a year toward the next higher percentage rate, payment shall be based on the higher rate; however, the basic eligibility for longevity requirement must have been satisfied before this provision can apply.

7. Leave without pay in excess of one-half the workdays in a month (with exception of authorized military leave and worker’s compensation leave) will delay the longevity anniversary date on a month-for-month basis.

Longevity pay is paid from the same source of funds and in the same pro-rata amounts from which the employee’s regular annual salary is paid (e.g. state, federal, local funds) subject to guidelines specified in 1C SBCCC 400.98(g).

Reviewed: April 21, 2021

Revised: April 21, 2021