Procedure 5.09.02 - Employment Part Time


Regular Part-Time Procedures:

  1. Supervisors are responsible for coordinating part-time employment interest with the Human Resources Office. At the discretion of the president, the college may not follow all of the procedural steps in the case of internal promotions or the employment of part-time or temporary personnel because of a tentative state of employment or funding, expected frequent turnover, urgency of filling the position, or other circumstances.
  2. The immediate supervisor for the position will complete a “Personnel Requisition Form” to initiate the hiring process. The personnel requisition will be approved by the dean and division vice president then submitted to the Human Resources Office. Human Resources will use this form to advertise the position (internally and externally, if necessary) and retain the requisition for applicant tracking purposes.
  3. Ordinarily, part-time positions will be announced through general college communications and/or posting on the College’s website. However, external notification of the position vacancy may be required and will include those media deemed appropriate by the dean or the division vice president and the Director of Human Resources.
  4. Generally, the position will be open for a specified period of time.
  5. All regular part-time candidates for employment are required to complete an SCC application for employment. The hiring official/supervisor is responsible for obtaining employment verification and/or personal references on the candidate
  6. being considered for temporary part-time employment. The hiring official is also responsible for obtaining official transcript information (if required).
  7. The Director of Human Resources will review applications to identify those applicants who meet the minimum qualifications for the position as advertised and recommend to the hiring official/supervisor the candidates to be interviewed.
  8. Interviews for part-time positions will be conducted by a committee. The hiring official/supervisor will work jointly with the human resources department to select the most qualified applicants for interviews and appointments. The interview committee will be comprised of a minimum of three department representatives.
  9. Regular part-time staff and faculty in curriculum and continuing education programs that involve clinical, internship placements at health facilities or other service areas such as the Department of Corrections will submit to a background check where these screenings are required.
  10. Refusal to consent to a criminal background check as required or providing false information on the application will result in the applicant not being offered employment, or if a conditional offer has been made, the offer will be withdrawn and employment will be terminated.
  11. Once a selection is made, an offer will be made by the supervisor according to the salary established on the part-time salary schedule for the position.
  12. Applicants who apply for a position, but are not selected, will be notified by the Human Resources Office when the position is filled.
  13. The orientation process for newly hired part-time employees is the responsibility of the supervisor.

Temporary Part-Time Procedures

  1. The employment of temporary part-time personnel is the responsibility of the appropriate supervisors and normal staffing procedures will not apply. Each administrative area of the college maintains its own file of prospective candidates for temporary part-time employment.
  2. Adjunct (part-time) faculty, continuing education, student tutors, work-study students will normally fall in this employment category and will not be required to complete the formal background check process with exception of regular part-time staff and faculty in curriculum and continuing education programs that involve clinical,
  3. internships/placements at health facilities or other service areas such as, but not limited to, the Department of Corrections (DOC) where these screenings are required.
  4. All temporary part-time candidates for employment are required to complete an SCC application for employment. The hiring official/supervisor is responsible for obtaining employment verification and/or personal references on the candidate being considered for temporary part-time employment. The hiring official/supervisor is also responsible for obtaining transcript information (if required).
  5. Upon review and approval, the hiring official/supervisor will provide the Human Resources Office with contact information to include salary information and appropriate documentation (New Employee Packet) necessary prior to placing employees on the payroll. The Human Resources Office will verify all required information and coordinate with supervisors should any additional information be required to complete the employment process. Prospective part-time employees are not eligible to begin work until the employment packet has been completed. In the event a critical need exists requiring the immediate employment of a part-time instructor, the department chair will be responsible for initiating employment documentation as soon as possible. Employment documentation will be submitted to the Human Resources Office no later than three working days of employment.
  6. Part-time offers of employment and orientation will be prepared and conducted by the supervisor of the employee.