Procedure 7.08.02 - Electronic Communication/Electronic Signatures


Southeastern Community College recognizes an electronic signature as a valid signature from faculty, staff, and students subject to the conditions below. An electronic signature is defined as any electronic process signifying an approval to terms, and/or ensuring the integrity of the document, presented in electronic format. Faculty and staff may use electronic signatures when submitting forms and reports, grades, timesheets, and other payroll documents. A student may use electronic signatures to register, obtain transcripts, submission of course work, and documents pertaining to Financial Aid.

An electronic signature is considered valid when one of the following conditions are met:

  1. The Student or Employee uses the Log-In ID assigned and the password that they have set.
  2. The Student is registering on the schools Instant Enrollment portal. The student will be required to provide personal identifiers which include: social security number, full name, and date of birth.
  3. The Student or Employee is emailing documents by using their assigned SCC email address.

No other student may be permitted to access the email system using the created logins and passwords, and students may not allow access under their individual logins and passwords.

Students and faculty communicating with each other about any course-related questions or when sending or receiving assignments must do so using college-approved email systems or through an approved college platform, such as Aviso or Rams Online.

All personnel and students must use official college communication systems when electronically communicating about college activities, services, and business.

Reviewed and Last Updated on June 16, 2021.