Procedure 3.01.16 - Curriculum Faculty Office Hours


Faculty Office Hours

To ensure that students can meet with faculty, all full-time faculty members must maintain office hours.  These hours are in addition to reasonable requests from students for time to meet with faculty.  To meet students’ needs, faculty may need to meet with students outside of office hours.  These meetings do not decrease the requirement for office hours.  Faculty office hours are needed for students to meet with faculty with or without an appointment.

Office hours should be scheduled to provide the greatest number of students with an opportunity for advising/counseling/instructional feedback; however, instructors are expected to make themselves reasonably available to students on request. Faculty office hour schedules should not overlap with other faculty members of the same instructional content area and/or program area and are subject to supervisor approval.

Full-time faculty are expected to be on campus, in labs, and/or in clinicals Monday – Friday for 30 hours per week, which includes 5 office hours on campus (with at least one office hour scheduled per day) at varied times convenient to the public and to students in the content area.

Office hours should vary to meet student needs and at least one hour must be held each day, Monday through Friday.  Office hours can be held between the hours of 7:00am – 7:00pm, unless the college buildings are unavailable.  Faculty must schedule office hours for no less than 30 minutes at a time and must allow travel time from class to their office before beginning office hours.

Faculty will not be required to hold office hours on days on which they are scheduled to teach six (6) or more consecutive lecture, lab, or clinical hours, including those that have face-to-face off-site instruction.  Faculty/instructional staff with this type of schedule must hold at least two (2) office hours per day on the days that consecutive lecture, lab, or clinical instruction is not scheduled for six (6) or more contact hours, to reach the five (5) office hour requirement.

 

Faculty members must submit their office hours to their division dean for approval no later than the first day of classes.  Faculty must post office hour schedules on office doors no later than the first day of classes. The Chief Academic Officer will publish a list of all faculty office hours on the college web site no later than the end of the first week of classes.

Faculty members must ensure they are accessible to students outside the classroom and publish office hours and other ways (e.g., telephone, email, etc.) they can be contacted in their Instructor’s Syllabus.   If a faculty must leave their office during office hours, they must post a note on their doors indicating when they will return and how they can be contacted.

Instructional Staff Office Hours

Full-time instructional staff are expected to be on campus, in labs, and/or in clinicals to meet the needs of the program and its students.  Instructional hours, office hours, student advisement, professional development, program development, committee work, recruiting both onsite and off campus, and other scheduled meetings or college activities will occur during the standard 38-hour workweek.  Office hours on campus scheduled at varied times convenient to the public and to students in the content area are required each week.

Office hours should vary to meet student needs and to provide flexibility for community partners.  Office hours can be held between the hours of 7:00am – 7:00pm, unless the college buildings are unavailable.

Instructional staff must ensure they are accessible to students outside the classroom and lab instruction. Instructional staff should make every effort to post availability by either email, voice mail message, online course messaging, or by direct contact to students. If an instructional staff must leave their office during office hours, they must post a note on their doors indicating when they will return and how they can be contacted.

Revised: April 26, 2022

Reviewed: December 15, 2021