Policy 5.08 - Contents of the Personnel File


The Human Resources Office will maintain personnel files of current and past employees. The Director of Human Resources is the designated custodian of both full-time and part-time employee files. The following information is kept and can be made available to any person requesting the information in writing during regular business hours from the Human Resources Office as referenced in GS 115D-28:

  • Name
  • Age
  • Current position and title
  • Current salary
  • Terms of contract
  • Date and amount of most recent increase or decrease in salary
  • Date of most recent promotion, demotion, transfer, suspension, reclassification, or separation

Any person needing copies of this information should make a request in writing to the Human Resources Office. The information will be provided within three (3) business days. (See Policy 3.03 – Privacy of Employee Personnel Records)

Adopted: July 20, 2010

Revised: 

Reviewed: