Procedure 3.01.17 - Calculating Adjunct Curriculum Faculty/Part-Time ConEd Faculty Workload


In an effort to ensure instructional quality, Southeastern Community College manages faculty/instructional staff work hours and meets federal and state guidelines for adjunct and part-time faculty/instructional staff employees. Adjunct curriculum and part-time continuing education faculty/instructional staff employment will total less than 30 total work hours per week. Hours worked above 25 hours, but less than 30 hours will be approved by the appropriate vice president.

Adjunct Curriculum Faculty/Instructional Staff

For the purposes of this procedure, adjunct curriculum faculty/instructional staff is defined as faculty/instructional staff for curriculum or continuing education programs to include: Arts & Sciences (lab/no lab) and Vocational/Technical (lab/no lab) programs. Adjunct curriculum faculty/instructional staff hours will be determined based upon a calculation that takes into account the differences in work required for lecture, lab and clinical contact hours. In response to the Affordable Care Act (ACA), the Internal Revenue Service has established a “safe harbor” which uses a 2.25 multiplier per contact hour, which is 1.25 additional hours for each contact hour in the classroom.

Given the fact that preparation time will vary depending on the nature of the lesson or activity, the College has recognized these variations and has established a work hour multiplier ratio based on the “safe harbor” method for Clinical and Laboratory hours as well. The purpose of the additional hours is intended solely to account for course preparation time. The time allocated for class preparation is to determine the total time for ACA purpose only and is not included as paid time worked.

Therefore, Southeastern Community College has established the following guidelines for supervisors and administrators to use when preparing adjunct curriculum faculty/instructional staff work schedules.

  1. Adjunct faculty/instructional staff in lecture setting – 2.25 multiplier per contact hour
  2. Adjunct faculty/instructional staff in laboratory setting – 1.63 multiplier per contact hour
  3. Adjunct faculty/instructional staff in clinical setting – 1.42 multiplier per contact hour

Part-Time Continuing Education Faculty/Instructional staff

For the purposes of this procedure, part-time continuing education faculty/instructional staff is defined as faculty/instructional staff teaching Continuing Education and Basic Skill courses. As with curriculum faculty/instructional staff, the College has recognized that preparation time is necessary for part-time continuing education faculty/instructional staff and will vary depending on the nature of the activity. The college has established a work hour multiplier ratio based on the “safe harbor” method for continuing education hours as well.

The following guidelines for supervisors and administrators will be used when preparing part-time continuing education faculty/instructional staff work schedules.

  1. Adjunct faculty/instructional staff in continuing education – 1.17 multiplier per contact hour

Temporary Part-Time Personnel with Multiple Contracts

The employment of temporary part-time personnel is the responsibility of the appropriate supervisors and normal staffing procedures. Positions such as adjunct faculty/instructional staff, part-time continuing education faculty/instructional staff, student tutors, help desk employees and work study students will normally fall in this employment category.

It is not uncommon for temporary part-time employees to hold multiple positions during the course of their employment. Supervisors and/or administrators will be responsible for ensuring that temporary part-time personnel only work within the approved schedule. In the case where temporary part-time personnel have more

than one contract, the maximum scheduled hours of all contracts will not exceed 25 hours per week. It is the responsibility of the hiring authority to verify the employment status of the prospective employee prior to an offer of employment.

A form to request approval of part-time employment for temporary part-time employee holding multiple positions will be completed and approved by supervisors and/or administrators on all temporary employees with open contracts. The form will be attached to the Personnel Action Form or part-time contract and forwarded to the Human Resources office for approval. Adjunct and part-time faculty/instructional staff employees will not be authorized to begin work until approval has been obtained.

Adjunct Curriculum Faculty/Instructional Staff Workload Sample Calculations

  1. An adjunct History instructor would be able to teach four courses. A typical three credit hour History course is three contact hours.
    (3 contacts hours x 2.25 multiplier) x 4 courses = 27 work hours/week (requires VP approval)
  2. An adjunct Science instructor would be able to teach two science courses. Most science courses require three lecture contact hours and three lab contact hours.

(3 lecture contact hours x 2.25 multiplier) = 6.75 work hours
(3 lab hours x 1.63 multiplier) = 4.89 work hours
6.75 lecture work hours + 4.89 lab work hours = 11.64 work hours
11.64 work hours x 2 courses = 23.28 work hours/week

  1. An adjunct Machining Technology instructor would be able to teach one course. A Machining Technology course requires two lecture contact hours and 12 lab contact hours.

(2 lecture contact hours x 2.25 multiplier) = 4.5 work hours
(12 lab contact hours x 1.63 multiplier) = 19.56 work hours
4.5 lecture work hours + 19.56 work hours = 24.06 work hours/week

  1. An adjunct Nursing instructor would be able to teach three clinical sections.

A clinical section has six contact hours.
(6 clinical contact hours x 1.42 multiplier) = 8.52 work hours
8.52 clinical work hours x three sections = 25.56 work hours/week (requires VP approval)

Adopted:

Revised: April 26, 2022

Reviewed: April 20, 2020, April 26, 2022