Procedure 3.01.14 - Accountability and Credibility Internal Audit Plan for Continuing Education


Southeastern Community College Workforce Continuing Education Accountability & Integrity Plan

Accountability within the NC Community College Workforce Continuing Education areas encompasses a broad range of concepts including governance, institutional values, programs, industry sectors and community partners. NC Community Colleges are mandated through the State Board of Community College Code to review the programs provided to ensure that occupational training is relevant to the workforce, responsive to training needs and is responsible for state funds. In addition to SBCCC requirements, colleges are responsible to a number of external agencies to document their programs and processes. This includes the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), state credentialing agencies and various grant entities among others.

Southeastern Community College’s Workforce Continuing Education Accountability and Integrity Plan includes Workforce Continuing Education and Basic Skills program areas and has been based on a state-wide accountability model in which all NC community colleges have had some input or representation. This plan will be monitored and reviewed at least twice per year by an internal team and reviewed for approval every three (3) years by the Southeastern Community College Board of Trustees. This plan replaces the former internal audit plan. The document supports accountability as it takes into account internal control processes and best business practices while demonstrating compliance measures for state budget reporting.

The plan reflects the College’s ongoing effort to:

  • Review programs for relevancy, rigor, and quality
  • Develop goals for growth and sustainability
  • Ensure state budget compliance
  • Respond to demands to align programs with a broad array of governing requirements and industry needs

The accountability and integrity planning framework provided in this plan encompasses three primary areas:

  1. Governance Priorities
  2. Academic Integrity/Program Accountability
  3. Market Forces

For each area, goals and objectives are outlined that support the mission of both the NC Community College System and the College to foster student success through the delivery of high-quality workforce training programs.

A copy of the approved Southeastern Community College Workforce Continuing Education Accountability & Integrity Plan is located in the office of the Workforce and Community Development.

Southeastern Community College Workforce Continuing Education Class Visitation Plan

As referenced in 1G SBCCC 400.3(c)(2) and 1D SBCCC 300.4 Program Management, Southeastern Community College’s Workforce Continuing Education Class Visitation Plan will include the following:

  • Number of course sections offered with waiver eligibility
  • Number of course sections delivered through distance learning technologies
  • Number of course sections held at non-college facilities
  • Number of course sections with irregular or non-traditional schedules

Each semester, Workforce Continuing Education supervisors (or a designated representative as approved by the senior Workforce Continuing Education administrator) will conduct unannounced visits to at least

  • Fifty percent (50%) of all noncredit off-campus classes
  • Fifty percent (50%) of all distance education classes (electronically)
  • Twenty-five percent (25%) of all on-campus classes

The supervisor or designated representative will maintain written documentation of these visits that include the instructor’s signature. Classes of 12 hours or less are excluded along with self-supporting, customized training, and community service classes.

In addition to the above, the senior Workforce Continuing Education administrator will visit a ten percent (10%) sample of randomly selected off-campus and distance education classes each term with no pre-notification of these visits and will maintain written documentation of such visits.

SCC’s Board of Trustees will review a Workforce Continuing Education Class Visitation Plan summary report for each semester. All plan documentation will be maintained in the Workforce Continuing Education office and will be available for compliance reviews conducted by the North Carolina Community College System staff.

The class visitation plan is required to be reviewed and approved by the Board of Trustees every three years.

Adopted:

Revised:

Reviewed: May 20, 2020