• General Information
  • Mission & Commitments
  • Institutional Committees
  • Legal Compliance
• Board Governance
  • 1.1 Board of Trustees
    • 1.1.1 Operations of the Board
  • 1.2 Policy Development
  • 1.3 Philosophy on Admin Support
    • 1.3.1 Administrative Structure
    • 1.3.2 Institutional Committees
  • 1.4 Selection of the President
  • 1.5 Hiring of New Personnel
  • 1.6 Acceptance of Resignations
  • 1.7 Property and Buildings
  • 1.8 Naming of Facilities
    • 1.8.1 Naming of Facilities
  • 1.9 Substantive Change
    • 1.9.1 Substantive Change Procedure
  • 1.10 Investment Policy
• General Policies
  • 2.0 Policy Enforcement
    • 2.0.1 Policy Enforcement
  • 2.1 Use of College Facilities/Equipment
    • 2.1.1 Guidelines for Use of Facilities
    • 2.1.2 Use of College Facilities for Personal Gain
    • 2.1.3 Student Lockers
  • 2.2 Solicitation
  • 2.3 Free Speech & Public Assembly
    • 2.3.1 Distribution of Printed Materials
    • 2.3.2 Public Assembly
  • 2.4 Drug & Alcohol Policy
    • 2.4.1 Drug & Alcohol Procedures
  • 2.5 Live Project Policy
    • 2.5.1 Live Project Procedures
  • 2.6 Sexual Assault Policy
    • 2.6.1 Sexual Assault Procedure
  • 2.7 Sexual Harassment Policy
    • 2.7.1 Sexual Harassment
  • 2.8 Americans with Disability Act
    • 2.8.1 Americans with Disabilities Act
  • 2.9 Tobacco Free Campus
  • 2.10 Copyright
    • 2.10.1 Copyright
  • 2.11 Intellectual Property
  • 2.12 College Closings, Class Cancellations, & Delayed Openings
  • 2.13 Diversity Statement
  • 2.14 Compliance with Title IX of the Educational Amendments Act of 1972
  • 2.15 Establishment of SCC Foundation
  • 2.16 Contributions to the SCC Foundation
  • 2.17 Employee Cell Phone
  • 2.18 Staff Association Membership
    • 2.18.1 Staff Association Membership
• Educational Progs & Services
  • 3.1 Instructional Planning
    • 3.1.1 Advisory Committees
    • 3.1.2 Continuing Education Courses
    • 3.1.3 Curriculum Courses
    • 3.1.4 Scheduling Curriculum Courses
    • 3.1.5 Selection of Instructors
    • 3.1.6 Course Site Selection
    • 3.1.7 Marketing of Courses
    • 3.1.8 Graduate Guarantee
    • 3.1.9 Continuing Education Student Registration
    • 3.1.10 Curriculum Student Registration
    • 3.1.11 End of Class Procedures
    • 3.1.12 Repetition of Continuing Education Courses
    • 3.1.13 Repetition of Curriculum Courses
    • 3.1.14 Accountability & Credibility Internal Audit Plan for Continuing Education
    • 3.1.15 Curriculum Faculty Workload
    • 3.1.16 Minimum Continuing Education Class Size
    • 3.1.17 Minimum Curriculum Class Size
    • 3.1.18 Continuing Education Course Outlines
    • 3.1.19 Curriculum Course Syllabi
    • 3.1.20 Selection of Textbooks for Continuing Education
    • 3.1.21 Curriculum Textbook Adoption
    • 3.1.22 First Day of Classes
    • 3.1.23 tests and Final Exams
    • 3.1.24 Grading for Curriculum Classes
    • 3.1.25 Children on Campus
    • 3.1.26 Student Withdrawals Continuing Education
    • 3.1.27 Warning & Withdrawal Notice Curriculum Classes
    • 3.1.28 Records & Reports
    • 3.1.29 Curriculum Faculty Office Hours
    • 3.1.30 Schedule Changes for Continuing Education Classes
    • 3.1.31 Notification of Curriculum Faculty Absences/Late Arrival
    • 3.1.32 Advising Students
    • 3.1.33 Professional Development
    • 3.1.34 Participation in Committees, Division Meetings or Other Group Activities
    • 3.1.35 Criteria for Book Signings
    • 3.1.36 Student Absence from Curriculum Courses & Official College Events
  • 3.2 Clinical Agreements with Health Care Agencies
  • 3.3 Development of Courses
  • 3.4 New Curriculum Programs
  • 3.5 Academic Freedom
    • 3.5.1 Artistic Expression
    • 3.5.2 Challenge to Academic Feedom
  • 3.6 Faculty Senate
    • 3.6.1 Faculty Senate Membership
  • 3.7 Religious Observances
    • 3.7.1 Religious Observances for Curriculum Classes
    • 3.7.2 Religious Observances for Continuing Education Classes
  • 3.8 Admission to BLET
    • 3.8.1 Admission to BLET Procedure
  • 3.9 Institutional Review Board
    • 3.9.1 Institutional Review Board Procedure
• Student Progs & Services
  • 4.1 Intercollegiate Sports Program
  • 4.2 Financial Obligations & Business Relationships
    • 4.2.1 Financial Obligations & Business Procedures
  • 4.3 Student Insurance
  • 4.4 Due Process
    • 4.4.1 Grievances & Appeals
  • 4.5 Student Code of Conduct
  • 4.6 Discipline
    • 4.6.1 Discipline Procedures
  • 4.7 Financial Aid
    • 4.7.1 Satisfactory Academic Progress Requirements for Financial Aid Recipients
    • 4.7.2 Professional Judgment Procedure
  • 4.8 Deferred Payments
  • 4.9 Admissions
    • 4.9.1 Academic Fresh Start
    • 4.9.2 Admission Procedures
  • 4.10 Admissions for Basic Law Enforcement Training
    • 4.10.1 Admissions for Basic Law Enforcement Training
  • 4.11 Access to Student Records
    • 4.11.1 Access to Student Academic Records
    • 4.11.2 Placement Assessment Procedure
• Human Resources
  • 5.1 Conflict of Interest
  • 5.2 Employment Contracts
    • 5.2.1 Employment Contracts
  • 5.3 Equal Employment Opportunity
    • 5.3.1 Equal Employment Opportunity
    • 5.3.2 Equal Employment Opportunity ADA
  • 5.4 Affirmative Action (Trustee Manual)
  • 5.5 Political Activities
  • 5.6 Privacy of Employee Personnel Records
    • 5.6.1 Privacy of Employee Personnel Records
  • 5.7 Background Checks
    • 5.7.1 Background Checks
    • 5.7.2 Employment Reference Checks
  • 5.8 Contents of the Personnel File
    • 5.8.1 Contents of Personnel File
  • 5.9 Employment
    • 5.9.1 Employment Regular Full Time
    • 5.9.2 Employment Part Time
    • 5.9.3 New Employee Orientation
  • 5.10 Illegal Conduct
    • 5.10.1 Illegal Conduct
  • 5.11 Nepotism
  • 5.12 Outside Employment
    • 5.12.1 Outside Employment
  • 5.13 Rehire of Former Employees
  • 5.14 Transfer of Employees & Promotion
    • 5.14.1 Transfer of Employees & Promotion
  • 5.15 Veterans Preference
    • 5.15.1 Veterans Preference
  • 5.16 Classification of Position
    • 5.16.1 Classification of Position
  • 5.17 Leaves of Absence
  • 5.18 Annual Leave
  • 5.19 Civil Leave
    • 5.19.1 Civil Leave
  • 5.20 Educational Leave
  • 5.21 Family & Medical Leave
    • 5.21.1 Family & Medical Leave
  • 5.22 Military Leave
  • 5.23 Parental Involvement Leave
    • 5.23.1 Parental Involvement Leave
  • 5.24 Personal Leave
  • 5.25 Sick Leave
  • 5.26 Voluntary Shared Leave
    • 5.26.1 Voluntary Shared Leave
  • 5.27 Leave Without Pay
  • 5.28 Leave Transfer
  • 5.29 Disciplinary Action, Suspension & Dismissal
    • 5.29.1 Disciplinary Action, Suspension & Dismissal
  • 5.30 Employee Grievance
    • 5.30.1 Employee Grievance & Appellate Procedure
  • 5.31 Non-Renewal of Contract
  • 5.32 Release from Contract
  • 5.33 Reduction in Force
    • 5.33.1 Reduction in Force
    • 5.33.2 Resignation & Departures
    • 5.33.3 Minimum Notice
  • 5.34 Unemployment Compensation
  • 5.35 Compensatory Time
    • 5.35.1 Compensatory Time
    • 5.35.2 Faculty Compensation During Semester Breaks
    • 5.35.3 Payment of Part Time Instructors
  • 5.36 Salary Determination
    • 5.36.1 Salary Determination
  • 5.37 Salary Increase
  • 5.38 Longevity Pay
    • 5.38.1 Longevity Pay Procedure
  • 5.39 Payroll
    • 5.39.1 Payroll Process
  • 5.40 Employee Development
    • 5.40.1 Employee Development Assistance
  • 5.41 Evaluation of Personnel
• Business Operations
  • 6.1 Appearance of Buildings & Grounds
    • 6.1.1 Appearance of Buildings & Grounds
    • 6.1.2 Maintenance Service Request
  • 6.2 Personal Equipment
  • 6.3 Use of Self-Supporting Funds
  • 6.4 budget Responsibilities with the Board of County Commissioners
  • 6.5 Financial Commitments
  • 6.6 Sales of Surplus Property
  • 6.7 Investment
  • 6.8 Debt Collection from Employees
  • 6.9 Refunds
    • 6.9.1 Refunds
  • 6.10 Use of Profits from Vending Machines & Other Convenience Concessions
  • 6.11 Use of Profits from Bookstore Operations
  • 6.12 Travel
    • 6.12.1 Travel
    • 6.12.2 Use of College Vehicles
  • 6.13 Assignment of College Car to the President
• Technology Services
  • 7.1 Information Systems Access
    • 7.1.1 Information Systems Access
  • 7.2 Remote Network Access
    • 7.2.1 Remote Network Access
  • 7.3 Information Systems Network Security
    • 7.3.1 Information Systems Network Security
  • 7.4 Information Systems Security
    • 7.4.1 Information Systems Security
  • 7.5 Contractor Non-Disclosure Agreement
    • 7.5.1 contractor Non-Disclosure Agreement
  • 7.6 Allocation of Information Systems
    • 7.6.1 Allocation of Information Systems
  • 7.7 Use of Information Systems
    • 7.7.1 Use of Information Systems
    • 7.7.2 Electronic Communication
  • 7.8 Information Network Access for College Visitors
    • 7.8.1 Information Network Access for College Visitors
  • 7.9 GroupWise Space Usage
    • 7.9.1 GroupWise Space Usage
  • 7.10 Email Retention
    • 7.10.1 Email Retention
  • 7.11 Instant Messaging
    • 7.11.1 Instant Messaging
  • 7.12 Information Systems Hardware & Software
    • 7.12.1 Information Systems Hardware & Software
  • 7.13 Use of Personal Equipment
    • 7.13.1 Use of Personal Equipment
  • 7.14 Risk Assessment & Management
    • 7.14.1 Risk Assessment & Management
  • 7.15 Disaster Prevention & Recovery
    • 7.15.1 Disaster Prevention & Recovery
• Safety and Health
  • 8.1 Safety Policy
    • 8.1.1 Identification Cards
  • 8.2 Weather Related Emergencies
  • 8.3 Unlawful Carrying of Firearms or Other Weapons
  • 8.4 Accident Control
    • 8.4.1 Accident Control
  • 8.5 Accident Reporting
    • 8.5.1 Accident Reporting
  • 8.6 Communicable Disease
    • 8.6.1 Communicable Disease Procedure
    • 8.6.2 Pandemic Event Preparedness & Response Plan
    • 8.6.3 Student Pandemic Event

GroupWise Space Usage Procedure

Rationale
The purpose of the GroupWise Space Usage Policy is to maintain the health of the college e-mail system and to help control its cost.  The potential for errors associated with users’ mailboxes increases as the e-mail system continues to grow.  An error in one user’s mailbox affects many other users’ mailboxes because they are in a common database.  The fewer items and megabytes of data the e-mail system must track, the healthier the e-mail system is.

Also, there are costs associated with providing server disk space for users.  These costs are directly related to the number of users and the amount of space each user occupies.  The demands on server space continue to increase as the college adds users and these users make e-mail an integral part of their jobs.  Although the cost of storage is becoming more reasonable, there is always a need to control these costs.